By navigating to Admin > Learning, you find an overview of all the modules created in the platform. To create a new module you click on ''Create a new module''.
There are three types of modules:
Online modules which allows the user to complete the online learning at their own pace
Onsite modules used for scheduling classroom training and tracking attendance
Webinars used for scheduling online meetings and tracking attendance
In this article we focus on online modules.
Details
You start by giving the module a name. This name will be visible for the user, placed on the cover image and searchable through the search bar.
In the next optional field you can add a description which will also be searchable through the search bar.
You can decide to add an extended description. This description can be more comprehensive and will be visible when the user accesses the module in the platform.
You can toggle the chat on to activate the chat for the users. This chat enables all users assigned to this module to communicate with each other through a dedicated chat forum by clicking on the chat bubble in the right top corner.
Optional settings when creating your module include tagging the module with one relevant learning category created in the platform. This will help both users and platform admins when filtering for relevant modules within a specific learning category. To read more about categories, please click here.
If you have created a survey, separately in the platform, to ask users for qualitative feedback regarding this module, you can connect it by selecting it from the drop-down menu. To read more about surveys, please click here.
The next option is to add related modules. This enables users to see other modules that you connect to this module, beneath the module description. Keep in mind that they will only see those modules to which they are assigned to.
Choosing a cover image is a nice visual feature, helping the user to identify the subject of the module. Simply choose a file from your own local drive or feel free to use any of the Pixabay gallery images. You can see an example on the right side of the screen.
During creation and editing of an online module, the platform automatically saves all changes and an extra Save button is available, too.
Steps
Now you are ready to add steps.
First click on Steps and then on add step and a pop-up window with the supported types of content will appear.
The Slideshow step converts any existing Powerpoint presentation, PDF or text document into a slideshow. You also have the possibility to let users download the file. To read more about the Slideshow step, click here.
The Video step allows you to upload a video, in any of the supported formats, from a local drive. To read more about the Video step, click here.
NOTE: Video files can be max. 1 GB.
An Integrated website allows users to access and interact with a website from within the module. Please note, only secure websites are accepted for integration (look for “https” in the respective website address) and make sure the website allows for embedding. To read more about integrating a website, click here.
In the Article step you can add a combination of images and text to create an article look and feel. To read more about the Article step, click here.
The step Downloadable files gives you the possibility to let users download a text, image, video or audio file. Please note that they will not be able to preview it before downloading (for that, you can use the Slideshow step).
NOTE: Video files, audio files and similar can be max. 1 GB.
The platform allows Embedding a video from YouTube or Vimeo, which gives users the ability play the video from within the module. Make sure that the video allows for embedding.
Adding a Test to a module can help your organisation validate the knowledge acquired by the user (through open questions, a rating scale or single/multiple choice questions). To read more about the Test step, click here.
Lastly, you are able to add a SCORM file (often acquired through external content providers). If you are familiar with SCORM files and would like for users to play them through a module, you will be glad to know that eloomi supports both SCORM 1.2 and 2004 formats. As a general rule, we do recommend SCORM 2004 as the preferred format due to improved reporting capabilities. You can give this step a title and optional description and locate the specific SCORM file. To read more about how to import a SCORM file, please click here.
NOTE: SCORM packages can be max. 1 GB. Should your SCORM package exceed the max. file size then we recommend finding a good way to splitting it in two (or more) smaller packages. These can be added chronologically as individual SCORM steps in the same module. Remember to toggle validation if there are test questions/quizzes in the steps and you can force the user through the steps in the right order by leaving the Advanced Setting for locked order toggled.
If you want to change the step order, simply drag & drop the step you want to move by clicking on that step and dragging it on the step where you want it to be.
When you are ready to add another step, simply click “Add step”. If you do not want to add more steps you can continue to the Skills section.
Skills
The next option is to add one or multiple Skills to the module. You can select one or multiple relevant skills which are trained when completing the module and specify the skill level.
If a relevant skill is not available, you may add a new skill. This skill will also become available in the drop down menu when creating future modules.
Rewards
Enabling rewards can be used as an incentive for users to complete the module.
Points can be assigned for completing the module and additional Speed points can be awarded to introduce a time urgency. For example, with 20 speed points, the first user to complete the module will receive an additional 20 points, the second will receive 19 points, the third 18 points and so on.
Another type of reward is the Certificate. You can find more information about Certificates in this article.
Advanced details
The final step before making the module available for assignment is to review the Advanced details for each online module.
We highly recommend specifying the Expected duration of the module. Users can filter their assigned modules in regards to the expected duration and therefore plan sufficient time in order to complete the module.
Adding reminders allows for emails to be sent out to users, prior to any deadline, for reminding them to complete the module. Setting the actual deadline is done when assigning the module to users.
The Reviewable feature generates a pop-up window upon completion of the module. This allows users to provide a 1-to-5 star rating of the module including comments. The reviews are visible to other users who are assigned to this module (in the module homepage) and to users with learning admin permissions (through the Admin > Learning overview)
Inform manager provides you with the possibility to automatically send an email to the employee's direct or departmental manager, when the employee misses a deadline (for completing the module).
Related to the above deadline for completion, you may decide to deny access to a module after a missed deadline by toggling on Lock module after deadline passed. This also means that the module would have to be reassigned to the user by an admin in the platform.
By default, the steps in the module should be taken in order, as defined by the creator of the module. You are able to disable it by toggling it off here.
If you do not want other users with learning admin permissions to access and edit a module created by you, you may decide to Lock the module from others. Please keep in mind that no other admin will be able to see this module and might not even know this module is assigned to employees (even when you leave the company), which is why we do not recommend to use this feature.
If a cost is related to access the module you may specify the Price by activating this setting. Do note, this is simply a placeholder to show the price, and there is no option to integrate with any finance or invoicing system.
If the Approval process for the platform has been activated (via Admin > Settings > Approval Process), it is possible to activate this process for each module individually by enabling this toggle. A user will then have to request access, after which their manager will be notified by email in order to approve or deny access.
The Reference number feature is simply a placeholder for any internal information about the module helping the admin to identify it. This reference number does not show up anywhere else, except for here.
The Supervised feature allows for designated instructors to start this particular module together with any of the users that are to be assigned this module.
When you toggle this on, together with the user, the instructor will be able to verify the user’s completion of each step in the module. During this process, only the instructor has permission to confirm the progress of the module while the user only has permission to view the steps in the module.
Assign a module or program
To learn about how to assign a module or program, we suggest this article.